Slow inbound responses. A dormant database you already paid for. Missed calls during, after, and between business hours. Three leaks. One install. Live in 30 days.
These are not hypothetical. They are happening in your practice this week. Conservative numbers below for a single location doing 200 inbound inquiries per month with a 2,500 patient database.
MIT studies show a 100x drop in contact odds and a 21x drop in qualifying odds between 5 and 30 minutes. The HBR average response time is 42 hours. About half of your inbound inquiries are dead before your front desk dials.
Your CRM is full of patients who paid you once and went quiet. The list you built over years of marketing spend, referrals, and procedures. Nobody is touching it. Every quiet month is 10% rebook revenue you walked past.
Front desks answer roughly 35 to 40% of inbound calls during business hours, and zero after 5 PM. Every missed call is a patient who Googled, picked up the phone, and chose a competitor who answered on the first ring.
Clinic OS is one installed system that covers all three leaks at once. Same playbook across medical aesthetics, orthopedic and regenerative medicine, and medical cannabis verticals.
Every inbound signal answered inside 60 seconds. SMS, voice, web form. Auto text back on missed calls. The 5 minute rule no longer applies because no inquiry ever waits 5 minutes for a first touch.
Automated SMS and email campaigns into the dormant patient list you already paid for. Intent detection on every reply, two way conversation, calendar booking when the patient is ready. The list finally working.
Answers every inbound call, 24 hours a day. Books consults, captures lead context, drops a structured summary to staff after each call. Works the patient on the phone so your team can work the patient in the room.
Conservative compare on cost, coverage, and capacity. The AI receptionist sits on top of your existing team. It does not replace your in room staff. It replaces the part of the job nobody loves: the phones.
Plug your front desk hours, your loaded labor cost, and your monthly inbound volume. See labor saved, hours reclaimed, and revenue recovered live.
Move the slider, pick a ticket value, see the math live. Clinic OS clients typically run this cycle every 30 to 60 days.
Three real Clinic OS engagements. Different verticals. Same playbook. Same outcomes. Names withheld for patient privacy and contractual reasons.
Most clinic technology projects fail because the clinic carries every dollar of the install risk. Clinic OS is structured the other way around.
We commit to a fixed 30 day install. AI receptionist live by Day 14. Speed to lead under 60 seconds from Day 14 forward. First reactivation campaign hits by Day 30. If we miss any of those milestones, you do not pay for that month. Simple and unconditional.
A 20 minute discovery call. We look at your inbound volume, your database size, and your current front desk coverage. You leave with a real number on what Clinic OS would put on your board in the first 90 days. No deck. No pitch. Just the math, against your numbers.